Effective Date: 6/12/2022
Just Dance is committed to protecting the privacy and security of your personal information in accordance with the UK GDPR and Data Protection Act 2018 (“Data protection legislation”) and any replacement legislation which may come into effect. We take care to protect the privacy of our customers, students, visitors and users of our products that communicate (online or offline) with us, in store, events, over the phone, through email, through our websites and social media platforms.
We have developed this privacy notice to inform you of the data we collect, what we do with your information, what we do to keep it secure as well as the rights and choices you have over your personal information.
Just Dance is the data controller for the personal information we process unless otherwise stated.
You can contact us by either phone, email or post.
Our main trading/postal address:
Pennystoke
Station Road
Groombridge
Kent
TN3 9NB
Phone: +44 (0)7305 465816
Email: info@jdance.co.uk
This Privacy Notice explains:
- How, when and why we collect personal information
- How we use the information
- How long we keep it
- When and how we may share it with others
- How we keep it secure, and
- Your privacy rights and how the law protects you
We only use personal information if we have an appropriate reason (lawful basis) to do so and this includes sharing information outside Just Dance.
How do we collect information from you?
We may obtain information about you when you:
- Complete an online, electronic or paper application form
- Speak to us on the telephone or in person
- Email us
- Visit our website(s)
- Make a payment or donation
- Make a booking for an event, class or workshop
- Complete a survey online or paper version
- Sign up to a Just Dance mailing list
- Apply for a job vacancy with us
- As described in separate department privacy policies
(The above list is representative and not exhaustive.)
What type of information is collected from you?
The personal information we collect may include your:
- Name
- Date of birth/age
- Gender
- Home address
- Email address
- Telephone number
- Nationality
- School/business name
- School/business address
- Credit/debit card information
- Health or disability information (or other ‘special data’)
- Emergency contact name, number and relation to you
- Membership of professional bodies or associations
- Dance teaching experience and/or skills, qualifications (dance, dance teaching, languages etc.)
- IP (internet protocol) address
(The above list is representative and not exhaustive).
Lawful Basis For Processing Personal Data
In order to process personal data, we rely on the following lawful bases:
- Consent
- Contractual obligation
- Vital interests
- Legal obligation
- Our legitimate interests
More information on how Just Dance use the above lawful bases to process personal data can be found in their separate privacy policies below.
Where we process special category personal data (e.g. health information, race, ethnic origin, etc) we will ensure the correct lawful basis and special condition are applied. If you do have any concerns about how we use a lawful basis and special condition you can contact us using our details as described in this notice or you can contact our Data Protection Officer as also described above.
How is your information used?
We use your information to:
- Process an application that you have made for an activity ( class, course or workshop) or event
- Process an order for a product or other service
- Process a payment (or credit) for a product or service
- Process entries for competitions
- Seek your views or comments on the services we provide
- Notify you of changes to our services
- Send you communications/publications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities
- Handle an enquiry or complaint you have made
- Invite you to attend an event.
- To contact you in an emergency situation
- As described in separate department privacy policies
(The above list is representative and not exhaustive).
Recruitment and Criminal Data Processing
From time to time we will advertise on our website vacancies which may arise. For the recruitment and selection we will require personal data to determine a pool of suitable applicants.
Due to the nature of our organisation, we carry out criminal background checks in instances such as before we offer positions to those who may have to work with children or other vulnerable groups or when you apply to one of our courses. In order to carry out such checks we will engage with a third-party company called Due Diligence Checking Ltd. We do this to ensure the vital interests of our students and other legal obligations such as safeguarding.
Children
We are particularly concerned to protect the privacy of children. We are confident that our systems and processes are designed to be fair to children, to protect their rights and freedoms, and to be fully in line with their reasonable expectations and those of their parents. We take responsibility for identifying the risks and consequences of processing children’s data. Sometimes we may need to check your age, which might mean we need to contact your parent or guardian.
Safeguarding
Just Dance has a statutory and moral duty to safeguard and promote the welfare of all children, young people and vulnerable adults receiving education and training with us.
Who has access to your information and data sharing
Just Dance does not sell, rent or buy your information to or from other organisations.
We will not release your information to other organisations unless in exceptional cases when we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Third-party service providers
We make certain personal information available to third parties who provide services to us. We do so on a ‘need to know basis’ and in accordance with data protection legislation. Where we do use third-party service providers we will ensure they have the appropriate data processor/data sharing agreement in place and the agreements contain the appropriate clauses as well.
Marketing & Communications
Just Dance has a third party marketing company who help carry out promotional activities in order to promote and communicate updates, events and news from the Just Dance which may be of interest to you. We carry out marketing through various means such as through our websites, online social media channels, emails and hardcopy to name a few examples. We ensure we capture an individual’s consent before contacting them with any marketing campaigns and individuals have the ability to opt out whenever they chose to do so.
Just Dance may also ask for your consent to opt in to receive any marketing communications when registering or signing up to them.
For more information, you can contact us as set out in this privacy notice.
Social Media Platforms
If you engage with Just Dance on any of our social media channels you should know that we do not collect your personal information it remains within the platform that we are using and so you should familiarise yourself with their privacy notices and policies: Facebook, Instagram and YouTube. Just Dance may use information you provide to share updates, news and events, in the form of customised online advertising. If you send us a direct message, your information still remains within the platform unless we ask you to provide us with your contact details to continue the conversation offline or privately, and you consent to do that.
For processing payments
Where you use your credit or debit card to purchase from u, we will ensure that this is carried out securely and in accordance with the Payment Card Industry Data Security Standard (PCI-DSS). We do not store your card details for use in future transactions.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy notice applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Your rights to your personal data
The right to be informed about our collection and use of personal data
You have the right to be informed about the collection and use of your personal data. We ensure we do this with our internal data protection policies and through our external website notice. These are regularly reviewed and updated to ensure these are accurate and reflect our data processing activities.
Right to Access Your Personal Information
You have the right to access the personal information that we hold about you in many circumstances, by making a request. This is sometimes termed ‘Data Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge and aim to do so within 1 month from when your identity has been confirmed.
We would ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information.
Right to Correction Your Personal Information
If any of the personal information we hold about you is inaccurate, incomplete or out of date, you may ask us to correct it.
If you would like to exercise this right, please contact info@jdance.co.uk
Right to Stop or Limit (Restrict) Our Processing of Your Data
You have the right to object to us processing your personal information for particular purposes, to have your information deleted if we are keeping it too long or have its processing restricted in certain circumstances.
If you would like to exercise this right, please contact info@jdance.co.uk
Right to Erasure
You have the right to have personal data erased. This is also known as the ‘right to be forgotten’. The right is not absolute and only applies in certain circumstances.
If you would like to exercise this right, please contact info@jdance.co.uk
Right to Portability
The right to portability gives you the right to receive personal data you have provided to a controller in a structured, commonly used and machine-readable format. It also gives them you the right to request that a controller transmits this data directly to another controller.
If you would like to exercise this right, please contact info@jdance.co.uk
Questions and complaints
Any questions regarding this Privacy Notice and our privacy practices should be sent by email to info@jdance.co.uk
If you have a complaint about our privacy practices and the way we have collected, used, retained or disposed of your information please contact info@jdance.co.uk Alternatively, you can contact the Information Commissioner’s Office to report a concern by calling their helpline on 0303 123 1113 (in the UK) or visiting https://ico.org.uk/make-a-complaint. If you are based elsewhere within the European Economic Area a list of supervisory authorities can be found here https://edpb.europa.eu/about-edpb/board/members_en)
How long is your information kept?
We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations, for example, all financial records are held for 7 years. In other areas of the business, we hold your personal information on our systems, only for only as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement you hold with us.
Privacy Notice review
We review this notice annually or as and when changes in legislation or internal procedures require it. This notice is reviewed by the Information Management Committee, Executive Board and Board of Trustees.
Last updated December 6, 2022
